Start with the courtroom
Share the courthouse, department, expected dates and trial length. Identify the presentation needs: documents, deposition video, demonstratives or a combination. We discuss the operator location, available displays and audio, and the connections between them. A walkthrough can be arranged when access permits.
Existing courtroom equipment should be checked against the intended use. A listed connection does not establish that every laptop, cable or audio setting will work as expected. Counsel and courtroom staff determine permitted access and use; technical planning follows those instructions.
Know who supplies each part
Equipment arrangements belong in the scope before trial. Some components may be supplied by the court, your firm or another vendor. Others may be included in our engagement. A simple responsibility list helps avoid missing pieces and overlapping rentals.
- Displays: what is available, where it sits and who can view it.
- Connections: source devices, adapters, cabling and switching.
- Audio: how video sound reaches the room and how it is controlled.
- Operation: who prepares, publishes and clears the display.
- Contingencies: which backup components and files are included.
Run the presentation through the system
A useful technical check includes representative work: a detailed document, a passage enlarged for reading and a deposition clip with audio. Check the displayed result from the intended viewing positions when access allows. Confirm that the operator can move between materials and clear the screen at counsel’s direction.
The assigned specialist checks the agreed primary and backup systems. Any remaining limitations, access issues or missing equipment should be identified before the team relies on the setup.
Set up the war room
War-room support can include the agreed equipment setup and the practical handoff of presentation files. Identify the working location, expected hours, available power and connectivity, and the person approving updated materials. Decide how the current exhibit set reaches the operator after a preparation session.
Equipment, additional workspace needs and support hours are scoped separately from courtroom operation where appropriate. For a traveling assignment, review travel and equipment logistics together.
Tell us what is already in place
You do not need a finished equipment list to ask about availability. Share what is known about the room and flag what still needs coordination. We can then discuss the preparation, setup and hot-seat operation required for your matter.
Discuss your trial dates. Keep the initial inquiry to scheduling and contact details; arrange the transfer of case materials separately.
Before we begin
Questions from trial teams.
Is equipment automatically included?
No. The equipment supplied, setup work and any war-room support are identified when the engagement is scoped. Confirm those items before making separate rental arrangements.
Can you guarantee access to a courtroom for testing?
Access depends on the court and its schedule. Discuss the available testing window early so the team can plan around it.
